Custom Caregiver Recruitment Platform & ATS System
6 Months
USA
Project Brief
Kanhasoft partnered with a client to design and develop a comprehensive, web-based caregiver recruitment marketplace tailored to the unique demands of the home care industry in USA. The platform is a multi-role system built to streamline the recruitment, onboarding, training, and compliance management of caregivers (nurses, home aides, CNAs) by agencies and private employers alike.
The system functions as a centralized Applicant Tracking System (ATS) combined with features from Learning Management Systems (LMS), e-signature workflows, job board aggregators, and candidate relationship management tools—all within a single, intuitive interface.
The goal was to build an end-to-end digital ecosystem where Admins (platform owners) could manage agencies, caregivers, and job postings on Indeed, ZipRecruiter, Monster, etc.; Agencies could manage recruitment workflows; Caregivers could apply, train, and onboard; and Private Employers could post one-time care jobs.
This project not only digitized the traditional caregiver recruitment model but also introduced an intelligent, scalable architecture prepared for future enhancements like premium training modules, advanced reporting, and AI-powered caregiver recommendations. It bridges the gap between job seekers and care providers in a highly structured, secure, and user-friendly environment.
Technologies
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React JS
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Node JS
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Postgresql
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Indeed
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Zoom
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Stripe
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Facebook
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Instagram
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Google Jobs
Client's Need
The client required a full-featured caregiver hiring and onboarding solution that:
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Challenges
Building a multi-tenant platform that keeps data segmented per agency or employer while maintaining a shared caregiver pool.
Handling complex workflow management, from job postings to training certifications.
Ensuring data security and role-based access control across different user types and modules.
Integrating third-party tools with limited or deprecated APIs (e.g., Indeed, Instagram).
Providing document management and digital signing capabilities for various checklists and onboarding forms.
Designing a system flexible enough for future phases such as premium content, extended training modules, and more API integrations.
Solutions
Kanhasoft built a custom web-based caregiver recruitment marketplace, offering:
A modular architecture separating Admin, Agency, Caregiver, and Private Employer flows.
Dashboards tailored to each user role with analytics, application tracking, and onboarding tools.
A form library with editable PDFs and questionnaire builders for agencies and caregivers.
Integrated training modules with watch-lock and scoring mechanisms that issue certificates.
Role and permission management, enabling Admins and Agencies to define internal user access.
Job and candidate management features with filters, task templates, and rating systems.
Integration-ready modules for Calendly, Stripe, Zoom, and popular job boards like Indeed, ZipRecruiter, Monster, etc.
Zip code-based subscription handling with pricing and region allocation.
Key Features
Dashboard with metrics, agency/user management, and job posting tools.
Form and training content builder with auto-certification.
Subscription control by zip code and customizable role permissions.
Job and candidate tracking with filters, tasks, and scoring logic.
Registration and subscription via Stripe.
Job posting, applicant screening, and interview scheduling (Calendly).
Editable evaluation forms, onboarding checklists, and task management.
Access to caregiver pool by zip code with profile and document view.
Branded application flow with pre-screening and resume generation.
Training modules with quiz-based certifications and document uploads.
Real-time status updates, reminders, and agency-specific onboarding.
Simple job posting on Indeed, ZipRecruiter, Monster, etc., caregiver filtering, training validation, and hiring tools.
One-time payment model without access to the full caregiver database.
Configurable workflows, reusable templates, and auto-reminders.
Third-party integrations (Indeed, Zoom, Stripe, etc.) for seamless operations.
Role-based access, secure document handling, and activity logs.
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