Custom Human Resource Management System
Timeline: 11 Months| Country: Estonia
Project Brief
The Human Resource Management System (HRMS) is a SaaS-based platform designed to streamline and automate all aspects of human resource management. From employee onboarding to payroll processing, attendance tracking, performance evaluation, and career development, this system empowers HR professionals to handle tasks efficiently. With a unique gaming theme, the HRMS platform enhances user engagement and experience while ensuring compliance with HR policies and labor regulations. The system integrates AI-driven insights, LinkedIn connectivity, and project management tools, making it a one-stop solution for modern workforce management.
By offering self-service capabilities, centralized employee records, and automation for administrative HR processes, the platform improves efficiency, accuracy, and decision-making within organizations. Designed for businesses of all sizes, it ensures HR teams can focus on strategic growth rather than manual, time-consuming processes.
Client's Need
- The client approached us with the vision to build a digital HR management platform that would reduce manual efforts and improve overall workforce efficiency. Traditionally, HR departments have struggled with scattered employee data, inconsistent leave tracking, and time-consuming payroll management, leading to errors, inefficiencies, and compliance risks.
- They wanted a scalable, cloud-based HR solution that not only automates administrative tasks but also engages employees through a gamified experience. The system needed to include real-time employee tracking, project management, career development tools, and seamless LinkedIn integration to help HR teams manage talent acquisition and internal growth effectively.
- By developing a feature-rich HRMS with AI-driven insights, centralized employee management, and advanced analytics, we helped the client modernize their HR operations, resulting in faster decision-making, better compliance, and improved employee satisfaction.
Technologies
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React js
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Python
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Django
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PostgreSQL
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Rest APIs
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Challenges
- Traditional HR systems often struggle with handling vast employee records, scattered across multiple departments and locations. Manual data entry leads to errors, duplication, and data loss, making HR processes inefficient and compliance management difficult.
- Payroll errors due to manual calculations, incorrect deductions, and mismanaged leave records caused delays, compliance risks, and employee dissatisfaction. Tracking attendance across remote, hybrid, and in-office employees was also a significant challenge.
- Many HR platforms have complex and unappealing interfaces, leading to low adoption rates among employees and HR personnel. Employees often find HR processes cumbersome, resulting in delays in updating records, submitting requests, or engaging with performance management tools.
- HR teams had difficulty sourcing candidates, validating professional backgrounds, and maintaining recruitment efficiency. Posting jobs manually across platforms like LinkedIn was time-consuming and lacked real-time tracking.
Solution By Kanhsoft
- We implemented a centralized employee database with secure cloud storage, enabling real-time access, updates, and synchronization across all branches. Advanced search and filtering tools allow HR managers to retrieve any employee information instantly while ensuring data consistency and accuracy.
- Integrated an automated payroll module that calculates salaries, bonuses, tax deductions, and benefits based on real-time attendance and leave tracking. Biometric authentication and geofencing-based attendance tracking ensure accurate working hours, reducing fraudulent time entries and payroll discrepancies.
- Introduced an interactive gamified UI, featuring leaderboards, badges, progress tracking, and reward points for activities like timely attendance, training completion, and skill improvement. This increased engagement and motivated employees to participate actively in HR processes.
- Developed LinkedIn integration, allowing HR teams to post jobs, import candidate profiles, and sync employee credentials automatically. AI-driven resume parsing and job-matching algorithms help filter out the most suitable candidates, reducing hiring time and improving recruitment quality.
Key Features
- A scalable SaaS-based HR system providing secure, real-time access to HR operations, ensuring seamless data management for multiple branches and teams.
- Tracks employee skills, provides personalized learning recommendations, and aligns career growth with business needs through intelligent AI suggestions.
- Ensures real-time salary calculations, tax deductions, and benefits management with compliance to labor laws, reducing manual errors.
- Assigns projects, tracks task progress, and measures employee productivity, offering a centralized platform for HR and management teams.
- Automates candidate screening, ranks resumes based on job relevance, and integrates with LinkedIn to improve hiring efficiency.
- Allows employees to access payslips, submit leave requests, update personal information, and view company policies without HR intervention.
- Enables HR teams to manage multiple business entities within a single platform, maintaining distinct policies and compliance standards.
- Restricts data access based on user roles, ensuring HR data security while maintaining compliance with labor laws and privacy regulations.
- Automates job postings, candidate sourcing, and credential verification, streamlining recruitment efforts.
- Enables peer reviews, performance tracking, and rewards to foster a culture of appreciation and continuous improvement.