AI-Powered Custom Recruitment Management Platform
Timeline: 9 Months| Country: United Kingdom
Project Brief
The Recruitment Management Platform is a next-generation, web-based solution specifically designed to simplify and optimize the entire hiring lifecycle for companies, recruitment agencies, and HR professionals. This project was developed for one of our esteemed UK-based clients in the Healthcare Industry, who were facing significant challenges in managing large-scale recruitment for multiple hospitals and medical facilities.
The client needed a powerful yet user-friendly platform to centralize their hiring operations, manage job postings efficiently, handle thousands of candidate applications, and streamline interview scheduling — all while maintaining strict compliance and data security protocols required in the healthcare sector.
Our goal was to deliver a scalable, multi-tenant recruitment management system that would eliminate manual processes, reduce time-to-hire, improve candidate experience, and enhance collaboration between recruiters, clients, and hiring managers. The platform is designed to bring all recruitment activities under one roof, ensuring complete visibility, faster decision-making, and improved efficiency for high-volume healthcare staffing needs.
Client's Need
The client needed a centralized analytics system to:
- Centralized Recruitment Management: A unified platform to manage job postings, applications, and candidate pipelines, eliminating the need for multiple spreadsheets or tools.
- Streamlined Candidate Workflow: A visual, drag-and-drop (Kanban-style) pipeline to track candidate progress and simplify recruitment stages.
- Self-Service Job Management for Clients: Ability for clients to create, manage, and monitor their job postings in real time without constant back-and-forth communication.
- AI-Based Resume Matching: A smart, AI-driven engine to automatically match candidate resumes with job descriptions, helping recruiters quickly identify the most suitable profiles and reduce manual screening time.
- Efficient Interview Scheduling: Integrated tools to plan, schedule, and track interviews, reducing missed appointments and improving candidate experience.
- Role-Based Access Control: Securely manage data visibility and editing permissions for Admins, Recruiters, and Clients.
- Talent Pool for Future Opportunities: A historic talent database to store qualified candidates for upcoming roles, reducing sourcing time.
- Comprehensive Recruitment Analytics: Real-time reporting to track time-to-hire, recruiter productivity, and source effectiveness for data-driven decisions.
- Social Media Job Posting: Easy integration with platforms like LinkedIn and Facebook to boost visibility and attract more candidates.
Technologies
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React JS
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Laravel
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Rest API
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MySQL
Start now with a pre-vetted developers.
Challenges
- Fragmented Recruitment Process: Companies were juggling multiple tools for posting jobs, managing candidates, and coordinating interviews, leading to inefficiency.
- Lack of Visibility: Recruiters had difficulty tracking candidate status, causing delays and confusion in the hiring process.
- Client Dependence on Recruiters: Clients could not directly manage job postings, relying on manual communication channels that slowed the process.
- Scheduling Inefficiencies: Manual interview coordination often resulted in missed or double-booked appointments.
- Data Security Concerns: Companies needed a secure, role-based access mechanism to protect sensitive recruitment information.
- Lost Talent Opportunities: Candidates not selected initially were often overlooked for future openings due to lack of a centralized talent pool.
- Limited Reporting: HR teams lacked analytics to identify recruitment bottlenecks and optimize their strategy.
- Limited Job Reach: Without social media integration, job postings had low visibility, affecting candidate inflow.
- Time-Consuming Manual Resume Screening: Recruiters had to manually review large volumes of resumes, leading to delays in identifying the best candidates. An AI-driven resume matching solution was needed to automatically shortlist profiles based on job requirements.
Solution By Kanhsoft
- Centralized Recruitment Dashboard – A unified platform to manage job postings, applications, and candidate profiles.
- AI-Based Resume Matching Engine – Automated candidate screening and ranking using AI algorithms to match resumes with job requirements.
- Kanban-Style Candidate Pipeline – Visual drag-and-drop workflow to track candidate progress efficiently.
- Client-Specific Job Management Portal – Allows clients to create, publish, and manage their job openings in real time.
- Integrated Interview Scheduling – Calendar-based scheduling with automated notifications and reminders.
- Role-Based Access Control – Fine-grained permissions to protect sensitive recruitment data.
- Historic Talent Pool Database – Stores non-selected but qualified candidates for future opportunities.
- Advanced Analytics & Reporting – Real-time insights on recruitment metrics for data-driven decision-making.
- Social Media Job Posting Integration – Enables instant posting of vacancies on LinkedIn, Facebook, and other platforms.
Key Features
- Centralized Recruitment Dashboard – Single platform to manage all job postings, candidate profiles, and hiring workflows.
- AI-Based Resume Matching – Intelligent matching engine that automatically analyzes resumes and ranks candidates based on job requirements.
- Visual Kanban-Style Pipeline – Drag-and-drop interface for tracking candidate progress across recruitment stages.
- Client Self-Service Job Management – Allows clients to create, edit, and monitor job postings without manual dependency on recruiters.
- Integrated Interview Scheduling – Calendar-based scheduling with automated reminders and status tracking.
- Role-Based Access Control – Granular permission settings to ensure secure handling of sensitive data.
- Historic Talent Pool Database – Stores past candidate profiles for future hiring opportunities, reducing sourcing time.
- Advanced Analytics & Reporting – Provides insights on time-to-hire, recruiter productivity, and source effectiveness.
- Social Media Integration – One-click job sharing on platforms like LinkedIn and Facebook for wider outreach.
- Scalable & Multi-Tenant Architecture – Designed for high-volume recruitment, ideal for large healthcare organizations.